Effort w88 slot

When an w88 slot report is first generated, it is only a report of payroll distribution. It must be reviewed to see if pay distribution was a reasonable reflection of the work that was actually done. If the amount of actual activity differed more than 5% from the employee's payroll distribution, the department must initiate a payroll accounting adjustment to move expenses to the correct accounts. Only then will payroll distribution match actual w88 slot and the report can be certified. w88 slot reports should not be certified until they are correct.

The University of Nevada, Reno utilizes the web-based program Workday to review and certify effort. Employees who have been paid any portion of their salaries or wages from a sponsored project, or who have committed cost shared effort to a sponsored project, must certify their effort through effort w88 slot.

Effort w88 slot schedule

• w88 slot reports for January through June academic contract period w88 slot are generated around the third week of July.
• w88 slot reports for July through December academic contract period w88 slot are generated around the third week of January.
• w88 slot reports for Summer Overload (non-contract) w88 slot are generated in early October.
• w88 slot reports for combined Winter/Spring Break Overload (non-contract) w88 slot are generated in early May.

Payroll accounting adjustments and effort w88 slot.

Payroll accounting adjustments are submitted in Workday. If submitted at least a week before w88 slot reports are generated, the accounting adjustment is likely to post and be included in the w88 slot report.

If the need for a payroll accounting adjustment is identified less than a week prior to w88 slot report generation, or after an w88 slot report has been generated, the payroll accounting adjustment should be initiated through the w88 slot certification review process in Workday.

All payroll accounting adjustments that transfer an expense to a sponsored project account must include a w88 slot Transfer Justification form (SP-6) as an attachment. This form can be downloaded from the Sponsored Projects forms page.

Personnel expenses used as w88 slot/match

Cost sharing shows the value of work that was done on a sponsored project but paid by a different source. When personnel expenses are used to meet a cost share/match requirement, they must be expensed to a non-sponsored account that includes a cost share worktag. Cost shared w88 slot must be certified either in Workday or on a manual w88 slot report (see below).

Manual w88 slot reports

There may be circumstances when Workday cannot be used for effort w88 slot, such as recording grant-to-grant cost share. When Workday cannot generate an accurate effort report, effort must be certified on a manual effort report. There are two different manual effort reports:

• Download the manual w88 slot report with no cost share
• Download the manual w88 slot report with cost share

Manual w88 slot reports only show the amount of salary expenses being cost shared, they do not include the associated fringe benefits or F&A expenses. Therefore, when submitting a manual w88 slot report with cost share, attach a Workday detailed personnel expense report from Budget to Actuals that documents the dollar amount of salary and fringe benefits being cost shared. Sponsored Projects will calculate the amount of F&A expenses to be cost shared.

Once certified, please save the manual w88 slot report as a pdf and email the form and any back-up attachments to Sponsored Projects at spadmin@unr.edu .

Who can certify an w88 slot report?

The default certifier for effort reports is the employee. There may be circumstances when the employee is not available to certify effort, or may not know which projects she or he was working on. A person other than the employee may certify an effort report if that person has first-hand knowledge of the employee's effort during the w88 slot period. The certifier may be the Principal Investigator of the project or the employee's supervisor.

w88 slot reports have deadlines

w88 slot reports are considered late if they are not certified within 28 days of initial generation. An w88 slot report becomes delinquent if not certified within 14 days following the late date. Payroll expenses that have not been certified by the delinquent date are unallowable on sponsored project accounts and must be moved to a non-sponsored account.

Can an w88 slot report be changed after it is certified?

w88 slot reports are considered final once they have been certified. Therefore, they should not be certified until they are correct. If unusual circumstances require an w88 slot report to be changed after certification, please contact Michele Dondanville at mdondanville@unr.edu or (775) 784-6360.

What if an w88 slot report cannot be certified before the deadline?

There may be times when an w88 slot report cannot be certified before the 28-day deadline. This can happen if a department is waiting for an account to be set up before it can initiate a payroll accounting adjustment to make the w88 slot report accurate, a certifier is on leave, or other situations. To avoid penalties for a late w88 slot report, please contact Michele Dondanville at mdondanville@unr.edu or (775) 784-6360 to explain the situation.

For more information:

If you have questions about effort w88 slot or would like training, please contact:
w88 slot Dondanville
Research Compliance w88 slot Manager
(775) 784-6360
mdondanville@unr.edu