Microsoft w88 mobile accessibility tips

Creating accessible Microsoft w88 mobile presentations is relatively easy once you know what is required. w88 mobile also has a real time accessibility checker that will alert you to errors and provide accessibility warnings and tips.

Accessible w88 mobile presentations should have the following features:

  • Unique titles for every slide
  • Properly formatted lists
  • Image descriptions (alt w88 mobile) for all non-textual/graphical elements
  • Tables with header columns and rows (if present) specified
  • Descriptive hyperlinks if intended for online delivery

Using the accessibility checker in Microsoft w88 mobile

The w88 mobile accessibility checker indicates errors and warnings for items that may affect understanding or functionality for users with disabilities and provides and tips for making additional accessibility improvements.

PC

Older versions (some versions of Office 2019 and prior):

Step 1: w88 mobile File.

Step 2: w88 mobile the Check for Issues button and select Check w88 mobile.

Recent versions (Office 2019 and more recent, Office 365):

Step 1: w88 mobile the Review w88 mobile.

Step 2: w88 mobile Check w88 mobile in the “w88 mobile” group.

Screen clipping of the w88 mobile interface with the Review tab selected. Pointer 1 indicates the Review tab and pointer 2 indicates the Check Accessibility button.
[Figure 1] Screen clipping of the w88 mobile interface with the Review tab selected. Pointer 1 indicates the Review tab and pointer 2 indicates the Check Accessibility button.

Once the w88 mobile checker is active, you can click on the listed items to gain more information about the errors, warnings, and tips and where they occur in the document.

Mac

Step 1: w88 mobile the Review w88 mobile.

Step 2: w88 mobile Check w88 mobile.

Once the w88 mobile checker is active, you can click on identified items to gain more information about the errors, warnings, and tips and where they occur in the document.

Bulleted and numbered lists in Microsoft w88 mobile

Bulleted and numbered lists help break up long passages of w88 mobile by organizing key content or procedures into meaningful points or procedural steps. They provide variety, which prevents reading fatigue, and they allow users to quickly identify the key points.

Sighted users scan a document visually to find list information. When lists are created properly, assistive technology users can find and navigate directly to a specific list within a document. If lists are not created properly (e.g. asterisk symbols followed by tabs), assistive technologies treat them no differently than normal w88 mobile, essentially burying them in surrounding w88 mobile, which makes them difficult to find and navigate.

List options exist under the “Home” tab, in the “Paragraph” group. Type the content you would like to make into a list, then highlight it and w88 mobile either the bulleted list icon or the numbered list icon to add a generic bullet or number to each item. w88 mobile the dropdown arrow beside any type of list for additional bullet style options and/or to customize the numbering level or format.

MS w88 mobile top menu with circles indicating the home tab and paragraph group. Arrows from paragraph point to bulleted list options.
[Figure 2] MS w88 mobile top menu with circles indicating the home tab and paragraph group. Arrows from paragraph point to bulleted list options.

You can also w88 mobile a bulleted or numbered list icon and then start typing your list. When you reach the end, w88 mobile the list icon again to toggle it off. Placing the cursor at the beginning of a list item and backspacing or clicking the list icon will remove a bullet or number. Using the “Increase Indent” or “Decrease Indent” icons (or Tab/Shift + Tab) from the “Paragraphs” group allows you to create and control the appearance of a multi-level list.

Image descriptions – also known as alternative (alt) w88 mobile

Alt w88 mobile is announced to an assistive technology user to convey contextual information about images and other graphical content. Alt w88 mobile is a brief description; it is not intended to describe every aspect of an image, just what is contextually relevant.

Graphical content w88 mobile convey important information. Making this information available to people with vision impairments provides an equitable experience, allowing them to understand the same message that sighted people infer from an image.

w88 mobile:

  • Provide alt w88 mobile for all non-textual content, including the following:
    • Images (photographs, graphic art)
    • Charts and graphs
    • Text boxes when the text is not accessible to assistive technologies (e.g. if created in w88 mobile and you will be converting to PDF).
  • Alt w88 mobile should be succinct - state just what is contextually important.
    • Assistive technologies default to certain character counts and automated checkers will often flag alt w88 mobile as being too long if it is over 100-160 characters (depending on the tool).
    • If there is a lot to say about a graphical item, it's best to include it in adjacent document w88 mobile - the visual can support the message.
  • Avoid using w88 mobile within images when possible.
    • w88 mobile in images often creates a need for lengthy alt w88 mobile.
    • w88 mobile checkers sometimes require all text in the image to be included as alt text in order to pass validation.
  • There's no need to repeat information that is located in nearby w88 mobile or a caption.
  • You don't need to state that an item is a graphic or w88 mobile.
    • The screen reader will inform the user that graphic w88 mobile exists.
    • For logos, however, w88 mobile's often more important to state that w88 mobile's a logo (e.g. w88 mobile would be more important to know that the Coca Cola logo is on the page than knowing the font, colors, and design of the logo).
  • Purely decorative images (e.g. banner art, etc. with no contextual value) w88 mobile be marked as "decorative" so that assistive technologies will skip over the image entirely.

Older versions (Office 2016 and prior– PC and Mac):

Step 1: Right w88 mobile an image, shape, table, etc. (control + w88 mobile on Mac) and choose Format (Picture/Shape/Object, etc.) depending on the type of w88 mobile.

Step 2: The “Format” (Picture/Shape/Object name) sidebar will appear. w88 mobile on the Size & Properties w88 mobile at the top of the sidebar.

Step 3: Select Alt w88 mobile.

Step 4: Type the alt w88 mobile in the Description field. The “Title&w88 mobile; field is optional.

Note: There is currently no option to provide alt text for a table in w88 mobile.

[Figure 3] Format picture dialog box with pointers indicating the location of items 2, 3, and 4 w88 mobile the list above.

Recent versions (Office 2019 and more recent, Office 365– PC and Mac):

Step 1: Right w88 mobile on the image, object, Word Art, Smart Art, etc. (control + w88 mobile on Mac).

Step 2: Select Edit Alt w88 mobile.

Step 3: Type the alt w88 mobile in the field that appears.

  • Change w88 mobile the file name of image, if shown, to something that describes the contextual purpose of the item to people who may not see it well or at all.
  • If using “Generate alt w88 mobile for me,” ensure it describes what is contextually relevant about the image.

Step 4: If an w88 mobile has no contextual value, select Mark as decorative and assistive technologies will not indicate an w88 mobile/object is present.

MS w88 mobile Alt Text dialog box.
[Figure 4] MS w88 mobile Alt Text dialog box.

Table accessibility in Microsoft w88 mobile

Assistive technology users can locate information and understand relationships more efficiently when data tables are provided with w88 mobile supports, particularly column and row headings.

w88 mobile:

  • Provide and identify w88 mobile headers to aid navigation.
    • w88 mobile headings indicate the purpose of columns; row headings, when present, indicate the purpose of rows.
    • Sighted w88 mobile and those who use assistive technologies will both be able to better understand the reason why specific items are oriented in a column or row.
    • Headers ease the cognitive load because screen reader w88 mobile don't have to remember which column and row they are in -- headers provide semantic cues.
  • Avoid leaving empty headers.
    • Blank data areas in tables w88 mobile be sources of confusion if it's unclear whether or not data is missing.
  • w88 mobile a caption.
    • Users can quickly identify the purpose of a w88 mobile.
  • Provide alternative w88 mobile (also called a table summary).
    • Assistive technology users can decide whether to read the w88 mobile content or skip to a different section in a document.
    • Alt w88 mobile is often similar to a table caption, but because captions are often placed below tables they may not be read until after the information is desired. Alt w88 mobile is read first and allows screen reader users to decide if the information is important to their needs so they can skip elsewhere if desired. If there is a caption or heading above the table, alt w88 mobile is less important.
  • Avoid merged/spanned cells and multiple header levels w88 mobile possible.
    • Screen readers w88 mobile operate in a more predictable fashion (top to bottom, left to right).
    • Remediating PDF tables for improved w88 mobile is more efficient when there are no merged cells or multiple levels of headers.

How To Create Accessible Tables in w88 mobile (PC and Mac):

Step 1: w88 mobile the Insert w88 mobile, use the w88 mobile button to select a desired number of rows and columns.

Step 2: After setting up your table cells, w88 mobile anywhere in the table. The w88 mobile Tools Design tab w88 mobile appear (called just w88 mobile Design on Mac).

Step 3: w88 mobile w88 mobile Design (for PCs, skip to step 4 for Macs).

Step 4: Use the proper way to identify headers based on your w88 mobile layout.

  1. Single row of w88 mobile headers (across the top):
    • w88 mobile the w88 mobile Style Options w88 mobile (w88 mobile is not named on a Mac), check the box next to Header w88 mobile.
  2. Row headers (down the first w88 mobile):
    • You w88 mobile only identify row headings in the first column. To do so, select the check box next to First w88 mobile.
      Screen clipping of w88 mobile Table Design with a pointer numbered 3 indicating the location of the Table Design tab and pointer 4A indicating the location of the header row checkbox and Pointer 4B indicating the First Column checkbox.
      [Figure 5] Screen clipping of w88 mobile Table Design with a pointer numbered 3 indicating the location of the Table Design tab and pointer 4A indicating the location of the header row checkbox and Pointer 4B indicating the First Column checkbox.
  3. Multiple rows of w88 mobile headers: Not possible to indicate
    • Unfortunately indicating multiple rows of column headers is not possible in w88 mobile (this can be done to a PDF, if converting to PDF). The feature in Word is called “Repeat as header w88 mobile at the top of each page” and w88 mobile uses slides and not pages; a table cannot stretch between two slides in w88 mobile.

Step 5: Provide alt w88 mobile for the table if possible (not possible in all versions). This is particularly important if there is no caption or heading above the table.

  1. Right w88 mobile (control + w88 mobile on Mac) anywhere within the table and choose Format Shape.
  2. Select the “Size & Properties&w88 mobile; icon under the “Shape Options&w88 mobile; group.
    Screen clipping of the Format Shape dialog box with the cursor arrow hovering over Size & Properties showing the tool tip w88 mobile.
    [Figure 6] Screen clipping of the Format Shape dialog box with the cursor arrow hovering over Size & Properties showing the tool tip w88 mobile.
  3. w88 mobile the arrow beside Alt w88 mobile and type the alt w88 mobile in the Description field (the “Title” field is optional). The alt w88 mobile should be a brief summary of what the table is about.

Step 6: w88 mobile OK.

Accessible Hyperlinks: Descriptive Links in Microsoft w88 mobile

Descriptive links are hyperlinks that appear as meaningful w88 mobile rather than a long string of characters. Assistive technology users can choose settings that read all links on a page before reading content; it’s helpful to know where the links lead without having to click each one. If descriptive links are used instead of a lengthy URL or meaningless link w88 mobile such as “more info” or "click here,” users can determine whether or not they want to click the link.

How to create accessible hyperlinks in w88 mobile (PC and Mac):

Step 1: Type a phrase that describes what information the user will access or why they should w88 mobile a link.

Step 2: Highlight the w88 mobile to be used as a descriptive link.

Step 3: Creating the link w88 mobile be done in several ways:

  • Select the link icon in the “Links&w88 mobile; group under the Insert w88 mobile.
  • Right click (control + click on Mac) highlighted w88 mobile and select w88 mobile.
Dialog box resulting from right clicking highlighted w88 mobile with arrow pointing to the Link option.
[Figure 7] Dialog box resulting from right clicking highlighted w88 mobile with arrow pointing to the Link option.

Step 4: A dialog box will open. The “w88 mobile to display” is often shown along with a w88 mobile entry field where you can paste or w88 mobile URL.

Step 5: w88 mobile the OK button.

Creating accessible PDFs from your w88 mobile presentations

Please see the following guidance on best practices for creating PDFs from w88 mobile:

Go to converting w88 mobile to an accessible PDF