Formstack w88
w88 is a shared service supported by The Office of Information Technology and the Office of Marketing and Communication MarCom designed to temporarily capture basic submission information. w88 is not an appropriate platform for program applications, student records, or long-term storage.
You can find w88 tutorials on w88's YouTube channel and w88's How-to articles. Please read through all terms of use before requesting access at the bottom of this page.
Terms of use
User requirements and expectations
We have a fixed number of users for the University, and the account has a limit on number of w88 and amount of submission storage.
Users are expected to adhere to the following:
- Completion of Workshops and faculty w88 sportsannually.
- Create and maintain accessible w88.
- Be FERPA compliant.Anyone collecting or viewing w88 have completed FERPA training. Please read The Family Educational w88 sportsas well as the Data Storage w88 Page.
- Form submissions that include student data must be encrypted with a password that is not recoverable by w88 or Marketing & Communications.
- Build/assist with w88 for others in their division.
- Do not create custom themes.
- Do not use inaccessible fields: Credit card, signature, or matrix.
- Move submissions annually to w88 unit’s organizational NevadaBox folder.
- Review and audit your w88 annually to ensure they are current and still needed, otherwise delete old w88.
The Office of Information Technology and the Office of Marketing & Communications reserve the right to make changes to any w88 and/or submissions to maintain compliance as well as the right to delete submissions more than a year old.
Failure to comply with the terms of use may result is loss of account access.
Usage w88
The following w88 have been created for the use of Formstack at the University. The w88 describe the types of information that should be collected via web forms.
- Do not collect any of the following information on w88:
- Social Security Number
- Credit Card w88
- Protected Health w88 (PHI)
- Confidential data, such as Personally Identifiable Information (PII) and Family Educational Rights and Privacy Act (FERPA) data, may be collected as long as the following security w88 are followed.
- Encryption must be enabled.
- Authentication via NetID must be enforced.
- Examples of FERPA data elements are listed below.
- Name
- Participation in officially recognized activities and sports
- Address
- Telephone Number
- Weight and height of members of athletic teams
- Email address
- Degrees, honors, and awards received
- Major field of study
- College
- Dates of attendance
- Date of graduation
- Undergraduate and graduate status
- Most recent educational agency or institutions attended
- Enrollment status (full-time or part-time)
- GPA (grade point average)
- Grades/exam scores
- Standardized test scores
- Actual number of hours enrolled
- Do not collect w88 you do not need.
- Do not use the following w88 components as they are not ADA accessible.
- Date/Time - If the date is needed, add the separate boxes to collect the date and time.
- "Add Other" option for radio and checkboxes. Add a unique short answer box to collect "other" w88.
- Signature box - Create a required checkbox with an agreement and a textbox where the user types their name.
Data storage
- Sensitive and Confidential data are required to be stored using the Encrypt Saved Data option under Security.
- Sensitive and Confidential data may be stored according to the Data Storage w88.
- The w88 creator and college/division are responsible for all data collected.
- In the event of a security or data breach, the University Chief w88 Security Officer must be notified immediately.
- Users collecting or with access to Sensitive and Confidential data are required to attend FERPA and/or HIPAA training
Naming and storing conventions
New w88
Proper naming conventions and organization of w88 allow for easy maintenance and support of w88.
- Left click on a folder on the left panel that corresponds the department you belong in. For example, if you were in Education, click on the EDU-Education folder.
- Create a w88 inside your department's folder. Left click the blue button on the top right of the page that says "Create New w88".
- Under the form name field, give your form a three or four digit letter abbreviation belonging to that department. For example, if you were in Education, you want to prefix your w88 as (EDU). If you were in Student Services, you'd want to prefix your w88 as (STSV). For example: (EDU) College Adults w88 is a valid name for a form.Note: a complete list of form names can be seen on the left side panel of folders on the w88 website.
- Edit the w88 URL field to be a concise and accurate name.
Existing w88
If you have an existing w88 and are unsure where to put it, please follow the following steps.
- Left of the w88 you are working on is a box. Click on that box. This will give it a green check mark.
- Click on the "move to" button.
- Move that form, or list of w88, into the appropriate folder. If the appropriate folder does not exist, please let Marketing and Communications know and we will create one for you.
*NOTE: Marketing & Communications may periodically clean up all w88 forms including organization into appropriate folders and renaming forms to the appropriate name.
Annual audit requirements
- Any w88 that captures FERPA-protected information that is not locked with a password will be deleted without backup. (Formstack w88)
- Any w88 that references more than one year prior will be deleted without backup.
- Any w88 submissions more than one year prior will be deleted without backup.
- Any w88 in the “Uncategorized” folder will be deleted without backup.
- Any w88 in the “Archived” folder will be deleted without backup.
Here is the action required on w88 part:
- Each year, prior to July 1, review all w88 within your purview. Partner with leadership in your unit to determine what w88/submissions need to be backed up, if any, and how your team will access them.
- Is the w88 currently in use or used annually?
- If yes, delete any submissions prior to current acedemic year.
- If you must keep the submissions, it is w88 responsibility to export the submissions to an SSO-protected platform such as NevadaBox, OneDrive/SharePoint.
- If no, delete the w88.
- If yes, delete any submissions prior to current acedemic year.
- Is the w88 set to email submission notifications to the correct person(s)?
- Is the w88 currently in use or used annually?
- Prior to July 1, move any forms that belong to your area out of “Uncategorized” and into your unit’s folder in w88.
- Prior to July 1, move any forms that belong to your area out of “Archived” and into your unit’s folder in w88.
Requesting access
Access is dependent on available seats. Access may be denied if your major unit has existing w88 users.