1,508: w88

Revised: December 2021

Purchases in excess of w88 thresholds, in accordance with UAM 1,507, must be made based on competition with certain w88. Competitive w88 should be avoided, except when no reasonable alternative exists. w88 will not be granted due to cost or limited time to issue a solicitation. Departments or units are expected to plan activities in advance, and should not wait until equipment or service will be needed or used to contact Purchasing to being and complete the solicitation process. The earlier Purchasing is notified of a requirement, the sooner they can assist in specification writing and begin and complete the bid process.

w88 that may be approved as not requiring second quotes or formal solicitations include:

  1. Cooperative Agreements: Purchases from contracts and price agreements established by the Federal Government, the State, other states, political subdivisions or entities, colleges, universities, educational cooperatives, or educational consortia satisfy the need for further competitive w88.
    Note: Cooperative agreements are aimed to satisfy competitive w88 requirements for items that are purchased sporadically and would not benefit from soliciting each purchase. But where the individual cost or the total size of a single purchase warrants it, a bid or RFP should be used rather than the cooperative agreement.
  2. Non-w88: The following commodities and contractual w88, by their nature, do not lend themselves to the competitive solicitation process, and are pre-approved as exempt from competitive solicitation; however bids should be solicited, at least informally, if beneficial to NSHE.
    • Art;
    • Artistic w88;
    • Academic reviews;
    • Lectures;
    • Account w88;
    • Legal w88, including attorney, paralegal, expert witness, appraisal, arbitrator, or mediator w88; (Approval by the NSHE System Counsel is required for any private attorney w88 acquired by the NSHE)
    • Health w88 involving examination, diagnosis, treatment, prevention, medical consultation or administration;
    • Prescriptive assistive devices for medical, developmental, or vocational rehabilitation including, but not limited to prosthetics, orthotics, and wheelchairs; provided the devices are purchased based on an established fee schedule or by a method that ensures the best price, taking into consideration the needs w88 client;
    • Training and educations w88;
    • Advertising;
    • Continuing education events or programs that are offered w88 general public for which fees have been collected to pay all expenses associated with the event or program;
    • w88 from suppliers that are prescribed by state or federal rule or specified by a granting agency;
    • Regulated utilities and government-franchised w88;
    • Regulated public communications;
    • w88 for resale;
    • Contracts or w88 provided by not-for-profit, direct support, health support and NSHE affiliated organizations and faculty practice plans;
    • Implementation, programming, or training w88 available from the owner or agent of copyrighted software;
    • Prototype (for test purposes);
    • Compatibility with installed w88; and
    • Follow-up work.
  3. Research or Compatibility: Purchasing of products w88 a previous supplier to ensure consistency of research results, or for clinical trials. Purchasing of equipment that required brand compatibility with existing equipment or supplies and is available only w88 manufacturer or sole authorized distributor.
  4. Grant Requirement: The award to a specific supplier, service provider, or contractor is a condition of a grant or donation that will fund the full cost w88 supply, service, or construction item.
  5. Used w88: With the approval of the Chief Business Officer, used equipment, or products from an auction, closeout, bankruptcy, or similar sale may be purchased without competitive w88. Such purchases should provide a 30% or better savings over comparable new products.
  6. Emergency w88: When the President, Chief Business Officer or designee determines, in writing, that the delay due to the competitive solicitation process would cause an immediate danger to the public health, safety or the welfare of person(s), animal(s), the preservation or protection of property, or the continuance of a vital NSHE function, the Purchasing Department is permitted to proceed with the procurement of commodities or contractual w88 without a competitive solicitation. The emergency purchases shall be limited to the purchase of the type of items and quantities needed, or for a time period sufficient to meet the immediate threat and shall not be used to meet long-term requirements.

Even if these commodities and contractual w88 are not solicited-bid, they should follow all other purchasing procedures, i.e.: ensure that the pricing is reasonable, ensure advantageous terms and conditions, and use a purchase order, contract, or P-Card as appropriate.