1,507: w88 Purchasing Procedure

Revised: December 2021

Small Dollar w88 (less than ,000.00): Purchases of supplies and services, less than ,000.00, shall be made using the most effective and efficient means available, while maintaining adherence to w88 purchasing policies. These methods most commonly include purchasing cards (p-cards) or purchase orders, giving preference to contracted suppliers whenever possible.

w88 ,000.00 to ,000.00 or ,000.00 for Federal funding: Purchases of supplies and services, up to ,999.99, or ,999.99 if using Federal funds or if the purchase may be transferred to Federal funds at a later date, shall adhere to w88 purchasing policies. Purchase orders for the acquisition of goods and services of ,000.00 or more are issued only by Purchasing following submittal of a properly approved and funded requisition. Purchases in this range must be documented with a quotation or reference to a price list from the recommended supplier.

w88 using Federal Funds of ,000.00 to ,999.99: w88 in this range of goods and services using Federal funds or if the purchase may be transferred to Federal funds at a later date require quotations from two or more responsible suppliers before a purchase order is issued.

w88 ,000.00 to ,999.99: w88 goods and services in this range require quotations from two or more responsible vendors before a purchase order is issued.

w88 in amounts that exceed ,000.00: Purchases of supplies, equipment, and services, other than capital construction, valued at ,000.00 or more, will be awarded after w88 completes a formal bid-proposal process.

The bid threshold for capital construction projects is 0,000.00. w88 purposes of determining the bidding threshold the total cost of the requirement normally includes any options, add or deduct alternates, and trade-ins, w88 life of the contract including option years.

Requirements for more than one written quotation and/or formal bids-proposals may be waived by the w88 Department when it is in the best interests of NSHE. The w88 file shall be documented prior to the processing of a purchase order as to the circumstances when competitive quotes or solicitations are not obtained.