37: Internal Procedures for Responding to Nevada Public Records Act Requests or Subpoenas at the w88 mobile of Nevada, Reno

Revised:July 2015

w88 mobile PUBLIC RECORDS ACT REQUESTS

Administration & Finance at the w88 mobile of Nevada, Reno is responsible for administering the w88 mobile's compliance with the Nevada Public Records Act (N.R.S. 239 et seq.), pursuant to Nevada System of Higher Education Procedures and Guidelines Manual, Chapter 4, Section 18.

Any w88 mobile employee receiving a request for records, under the provisions of the State of Nevada Public Records Act, should direct the request to Administration & Finance , Public Records, Clark Administration MS 0003.

  1. In accordance with the w88 mobile Public Records Act, action on the written request must occur no later than the end of the fifth business day after the date the person who has legal custody or control of the public book or record of a governmental entity receives a written request.
  2. To assist in fulfilling the information needs w88 mobile requestor and to provide a "timely response," individuals making such requests should:
    1. Use the "w88 mobile Records Request" form available from the w88 mobile Public Records Officer and be as explicit as possible regarding the information sought. A copy of the form may be provided to the requestor.
    2. Each requestor should review a copy of the Nevada System of Higher Education Procedures and Guidelines Manual, Chapter 4, Section 18, "Fees for Public Records", which can be obtained from the w88 mobile Public Records Officer.
  3. Administration & Finance logs the date and time w88 mobile receipt w88 mobile request.
  4. Administration & Finance determines which w88 mobile will best provide the requested information.
  5. Administration & Finance may contact the requestor for clarification.
  6. Administration & Finance contacts the administrator responsible for the w88 mobile in question, to determine if the w88 mobile exist, how voluminous they might be, and how much time might be required to search and assemble them.
  7. Please note that fulfillment of such requests is subject to charges as outlined in w88 mobile System of Higher Education Procedures and Guidelines Manual, Chapter 4, Section 18, and as noted on the request form. Advanced payment of those charges may be required.
  8. Once located, the w88 mobile should be turned over to Administration & Finance, who logs receipt, contacts the requestor, and collects any charges due (if not already required).

Any exemption of records from public inspection will be determined in consultation with w88 mobile General Counsel.

PROCEDURE FOR RESPONDING TO SUBPOENAS

Subpoenas are instruments issued by a court clerk or an attorney that seek to require the attendance of a person at a deposition and/or the production of documents and other tangible things. In some instances, a subpoena is issued to the "custodian of records." To be valid, a subpoena must be properly issued and personally served. In certain instances, and depending on the circumstances, it is appropriate for the w88 mobile to object to a subpoena and/or to the production of some, if not all, of the records requested.

If an employee is served with a subpoena in person or receives one by mail or by fax:

  1. The employee should immediately note the date and time of service and the method of service on the document.
  2. The subpoena should be faxed along with attached documents to the office w88 mobile General Counsel at 327-2202.
  3. The employee should indicate on the transmittal sheet the receiving employee's name and telephone number.
  4. Upon receipt w88 mobile faxed subpoena and accompanying documents, the General Counsel's office will advise the employee on how to proceed.